Team management apps are all the rage these days. You can find dozens of such applications, making it difficult to choose the best. Here is a guide to help you.
We will not distinguish between free and paid team management solutions, as most free options tend to have premium versions anyway.
ClickUp is the most comprehensive team management app in the market. It has the features you may expect in an application like this, from to-do lists and goal-tracking to integrated chat and notifications.
It might have too many features, making it difficult for new users to get started. That being said, the interface is highly customizable so that you can use only the necessary features.
Starts at $5 per member per month for small teams.
- Variety of advanced features for task management
- Flexible and customizable interface
- Integrated chat support
- Too many features can make it confusing to use
Asana is one of the most popular task management apps, and for a good reason. It’s easy to use, has excellent team collaboration features, and is actively updated with new tools.
Asana is a simple way to manage team projects by giving you access to a Kanban board and a task list. It is free for small teams (up to 15 members), so you can try out Asana without paying.
Free for up to fifteen users, after which the plans start at $10.99 per user per month.
- Free for fifteen team members
- Customizable interface
- Has all necessary task management features
- Expensive plans
TasksBoard usually doesn’t earn a high rank in lists like this, owing to its barebones feature set that apps like ClickUp surpass. But this simplicity also makes it a great team task management app for beginners.
It lacks many bells and whistles of more sophisticated team management apps, but it does get the job done. So if you are looking for an option that can help you collaborate with a remote team without navigating a complicated interface, TasksBoard is the right choice for you.
Starts at $3.99 per user per month.
- Simple app for beginners
- Great when paired with other services like Slack
- No advanced task management features
- Lacks good communication capabilities
You have probably heard of Trello as it was one of the first Kanban board-style task organizers to become popular. Its clean interface and flexibility make it a good tool for managing team tasks.
The card-based system is quite intuitive, even for a complete beginner, helping your team stay on track with their tasks. Of course, this system can fall apart for massive projects, where the sheer number of cards will be overwhelming.
- Easy to use
- Free plan gives 10 boards
- Doesn’t scale well
- Lacks good communication features
With a calendar view and advanced task management – including AI-suggested recurring tasks – Wrike is a potent tool for large corporate teams. Wrike’s greatest strength is its flexible file sharing and communication, integrating other platforms like Salesforce, Github, and Google Drive.
And while the app comes with a hefty price tag, there is a free version for trying things out too. The free version restricts many advanced features and is only suitable for light use.
Starts at $9.80 per user per month.
- Automated task management tools
- Integrations with other apps
- Good communication features
- Free version limited to only five people
- Expensive pricing
- Takes time to learn
Monday.com is a task management app with a strong visual focus. While powerful, the end-user interface is simple and attractive, allowing large, non-technical teams to collaborate easily.
In a way, Monday.com is more like a collection of spreadsheets with real-time progress updates rather than a project management app, though that isn’t necessarily bad. Setting things up might take a bit of time and effort as the simple interface conceals a surprisingly complex system underneath.
Starts at $8 per user per month.
- Great UI
- Excellent task scheduling and tracking
- Templates for customizing the look
- Complicated pricing scheme
- Poor navigation options
ProofHub is a well-designed task management tool with a user-friendly interface and robust features. And while it lacks a free version, the straightforward fixed pricing scheme makes up for it.
Unlike other project management apps that charge per person, Proofhub only asks for a flat monthly (or annual) fee. This greatly reduces the headache of navigating complicated pricing schemes as your team grows. The fact that Proofhub works smoothly and offers all necessary project management features is the icing on the cake.
Starts at $45 per month, with unlimited users allowed.
- Fixed monthly pricing
- Includes all core project management features
- Easy to understand and get started with
- No free version
As the name suggests, Clockify is primarily a time-tracking tool. And since project management is mostly about managing the time spent on tasks, Clockify doubles up as a great team management app.
You get time clocks, timesheets, and calendar views to accurately track each team member’s time spent on every task, giving you a complete picture of their productivity. You will want to get a paid plan though, as the free version of Clockify leaves out many of these fancy features.
Starts at $3.99 per user per month.
- Accurately track task progress
- Can generate easy-to-understand Gantt charts and graphs
- Limited task management tools
- Can be a bit complex for beginners
Any roundup of team collaboration apps will be incomplete without mentioning Microsoft Teams. Microsoft’s team management software offers excellent communication capabilities, with built-in chat and video call support.
It also features seamless integration with Office 365 files, leveraging your connected OneDrive account to manage shared documents and track their progress. Microsoft Teams also comes with an instant communication icon on PCs running Windows 11, further emphasizing the interconnectedness of the Microsoft ecosystem.
Starts at $4 per user per month.
- Seamless integration with Office 365 apps
- Built-in chat and video calling feature
- Low pricing
- More suited for Microsoft-centric workflows
- Cluttered navigation
Notion offers an interesting twist to the standard task management formula – custom wikis. The idea is to document workflows and instructions in an easily shareable format, bootstrapping the onboarding process of new hires.
Of course, it also sports all team task management tools, from to-do lists to task assignments and sharing files. Notion is also incredibly customizable, thanks to plenty of project templates – official and community-built – to quickly create what you need.
Starts at $8 per user per month.
- Customizable UI
- Can create custom Wikis
- Only free for individuals
- Poor communication options
Jira is a project management tool favored by software developers. This is because its precise nature and native roadmaps lend it well to tracking a development cycle.
The app also has an automation engine to reduce busy work and streamline workflow. Jira is also free for teams of less than ten members, making it the ideal choice for small development teams.
Starts at $7.75 per user per month.
- Great for managing software development
- Attractive pricing
- Visual roadmap for tracking tickets and task progress
- Somewhat complicated to use
- Limited scheduling tools
Podio is a well-rounded team management app that integrates various features into a single offering. On top of that, it is highly customizable, giving every team precisely what it needs.
The best part of Podio is how much is integrated into the app itself. Chat, audio/video calls, file sharing – everything you need to collaborate with a remote team is included in Podio. You even get things like visual reports and calendar views, helping you keep track of the progress of your projects.
Starts at $11.20 per user per month.
- In-app chat and calling
- Integrated file sharing
- Customizable UI
- Free plan only for five people
- Pricing on the higher side
Which Is the Best Team Task Management Software?
It is impossible to name a single app as the best task management software. All the options we listed offer their own flavor of project management with pros and cons.
The best task management app for you is one that meshes well with your existing workflow and meets your budget. You cannot go wrong here, as every option is a legitimate collaboration tool used by teams worldwide.
That being said, Proofhub’s fixed pricing makes it a fantastic choice for all teams. You don’t have to pay per user and get almost all features you could want from a task management application.